Refunds: Policy 4.17
Institutional Refunds for Tuition, Room and Board, and Fees.
Refunds are made on tuition, room and board, and fees. No refund will be made to any student who leaves during the year without executing a Notice of Withdrawal form (see Policy 2.14: Withdrawal from the University). All withdrawals must be recorded in writing in the Office of the Registrar and approved by the Provost be-fore refund amounts are calculated.
Refunds due to Withdrawal (Cross reference with Policy 2.14: Withdrawal from the College.)
Refunds for students who withdraw from all coursework within a semester/term are based on the following formula:
For Withdrawal during Fall and Spring Semesters:
1st week 100% Refund Credit
2nd week 75% Refund Credit
3rd week 50% Refund Credit
4th week 25 % Refund Credit
5th week 0% Refund Credit
For Withdrawal during Online and Summer Terms:
Registration and Next Day Credit 100% Refund Credit
3rd day 75% Refund Credit
4th day 50% Refund Credit
5th day 25% Refund Credit
6th day 0% Refund Credit
All refunds, when applicable, will be computed from the date the student officially notifies the Registrar in writing of intention to withdraw.
Refunds for Federal Assistance Programs
Refund amounts for student financial assistance recipients will be distributed according to federal law and regulations [34 CFR Section 668.22] and will be distributed in the following order:
1. Unsubsidized FFEL/Direct Stafford Loan
2. Subsidized FFEL/Direct Stafford Loan
3. Perkins Loan
4. FFEL/Direct Plus Loan
5. Pell Grant
6. FSEOG
7. Other Title IV Programs
8. State sources of financial aid
9. Private sources of financial aid
10. Institutional sources of financial aid
11. The student
Refunds Due to a Credit Balance
When a student has a credit balance, the Business Office directly pays the student the credit balance no later than 14 days after the credit balance appears on the student’s account. In case of a PLUS loan executed by a parent, the credit balance is paid as designated to the parent. An exception to payment of refunds is made when the University has the student’s written permission to hold credit balances on his/her account.
No cash refunds will be made for any portion of a Blue Mountain Christian University institutional or endowed scholarship in excess of the total billed amount. Funds awarded as such will be applied to the student’s account only to bring the account balance to zero. [See Policy 2.32: Student Scholarships.]
Refunds Due to Schedule Changes
Tuition and fee adjustments can only be made provided the student makes a change in his/her class schedule within the semester’s/term’s adjustment period. These deadlines are published on the annual academic calendar. All schedule changes made after the published adjustment period must be recorded in writing in the Office of the Registrar before refund amounts are calculated.
Refunds Due to Student Death
Upon knowledge of the death of a student, ALL charges for the current term will be reversed for that student. Refunds of federal or state funds will be in accordance with federal/state law and regulations. In the case of personal funds, the refund will be made to the parents, spouse, or estate of the deceased student.
Refunds Due to Vacating Student Housing
When a student vacates student housing during a semester but remains enrolled at the University, there will be a prorated charge per day based on the date the student makes appropriate notification to the Office of Student Services and actually vacates the residence hall. [See Policy 4.14: Residential Life and Campus Housing Requirements.]